Do you know how to clean up your emails? Does your inbox drive you nuts?
Are you a slave to that little email envelope in the corner of your computer?
Do your emails impact on your ability to focus on the more important things in your work?
Studies show that the average person receives between 80-100 work emails a day. Regardless of how many emails that you receive, at some point, you would have felt like your inbox is out of control.
Reducing clutter keeps your inbox manageable and easy to navigate. This way, you can focus on new important messages as they come in, as well as find the email you’re looking for later.
When you first create an email account, every email you get goes straight to your inbox.
Filtering incoming messages and archiving ones that make it through to your inbox are helpful when trying to clean up your emails.
Reduce the number of emails you have to deal with by filtering the messages that come into your inbox.
Most email platforms let you filter messages by a variety of criteria, including the sender, other recipients, subject matter, or the content.
These filters allow you to assign a destination, such as a folder or your “Archive” of older messages, for emails you don’t want taking up space.
Keeping your inbox organized assures you can always locate the email you need, whether it’s brand new or years old.
A quick way to clean up your inbox is by archiving messages.
You don’t want to delete emails, because you won’t be able to access them again. Archived emails, meanwhile, are just a search away.
There are a number of tools embedded into email programs to help keep your inbox under control.
Tips for How To Clean Up Your Emails and Maintaining An Organised Inbox
The key is to create a number of folders that will help to get yourself sorted.
Newsletters, meeting invitations, or any other type of frequent message – create a folder for each one. Create rules for each of these email items to get forwarded directly into that folder that you have set up.
You can choose to look at particular types of messages when you’re ready, and all of them will be in the same place.
One great strategy is to divide your email into things that you want to respond to e.g. a question, actions or FYI.
If you receive personal messages in your work inbox, put those into a separate folder.
Maintain a personal address for correspondence with friends and family that is completely separate from your work address.
You may want to create an separate email account that you only use to sign up for websites.
This way, you won’t be distracted by notifications or promotional emails from those sites, making it easier to stay on track.
Labelling emails in your inbox helps you remember what needs actioning. It lets you focus on the important items first, leaving the less urgent items for later.